All Rotaract offices are elected annually according to the Bylaws and remain in office from July 1st to June 30th of the following year (the so-called Social Year).

General Organization of the District

The District Representative (RRD) is the highest Rotaract office at the district level for the social year. They are the Legal Representative of the District, representing all Rotaract Clubs, coordinating Club Presidents, convening District Assemblies, and maintaining institutional relations with the Rotary District.

The District Representative is assisted by the District Executive, which includes:

  • Vice District Representative: supports the RRD and steps in if necessary
  • Past District Representative: the RRD of the previous year, acting as an advisor
  • District Representative Elect: the RRD for the following year
  • District Secretary: drafts minutes and handles official communications
  • District Treasurer: manages the District's finances
  • District Prefects: handle the organizational aspects and ceremonial duties of district events
  • Zone Delegates: coordinate the Clubs in their area and facilitate communication

The RRD is also supported by District Committees, each focusing on specific areas such as Club Service, Vocational Service, Community Service, International Service, Youth Service, Public Image, Culture, and Dispute Resolution.

Completing the district structure are specific Delegates (E.R.I.C., Rotary, Interact, Youth Exchange, Rotary Foundation, and IT).

During the year, the district organizes 5 District Assemblies, the S.I.D.E. (Informational Seminar for Incoming Boards), and the District Handover at the end of the year.

Organization of the Club

The club is made up of Members, who annually elect their Board of Directors:

  1. President: the club's legal representative who coordinates activities
  2. Vice President: supports and replaces the president when necessary
  3. Past President: outgoing president ensuring continuity
  4. Incoming President: elected for the following year
  5. Secretary: handles organizational and administrative tasks
  6. Treasurer: manages club finances
  7. Prefect: organizes meetings and events according to Rotaract etiquette

Committees and Councillors may also be present.

All members undergo an Aspirant period before officially joining the club through the Pinning ceremony. Members participate in various meetings: Club Convivials (formal, often with guest speakers), Fireside chats (informal), Club Assemblies (for voting), and Board Meetings.

See also